{"id":3659,"date":"2025-05-06T11:00:00","date_gmt":"2025-05-06T11:00:00","guid":{"rendered":"http:\/\/www.backstagelenses.com\/?p=3659"},"modified":"2025-05-06T12:28:26","modified_gmt":"2025-05-06T12:28:26","slug":"i-dug-through-help-desk-knowledge-base-examples-here-are-my-favorites-and-how-they-get-results","status":"publish","type":"post","link":"http:\/\/www.backstagelenses.com\/index.php\/2025\/05\/06\/i-dug-through-help-desk-knowledge-base-examples-here-are-my-favorites-and-how-they-get-results\/","title":{"rendered":"I dug through help desk knowledge base examples \u2014 Here are my favorites and how they get results"},"content":{"rendered":"

When I encounter a tech issue, my first move is to search Google for a knowledge base or other self-service resources. In studying dozens of knowledge base examples, I\u2019ve discovered that I\u2019m not alone. Over 67% of customers<\/a> prefer using a knowledge base rather than talking to a customer service representative.<\/p>\n

As a former support rep at HubSpot, you might think I\u2019d advocate for phone support. But the reality is that I can solve my issues much faster<\/strong> by referencing a knowledge base instead of calling in, explaining my problem, and waiting on hold.<\/p>\n

A well-structured help desk knowledge base empowers your customers to solve issues independently, reducing frustration<\/strong> and increasing satisfaction<\/strong> while cutting costs<\/strong> and easing the load <\/strong>on your service team.<\/p>\n

\"\u2192<\/a><\/p>\n

So, stick around if you want to build a knowledge base that <\/span>improves customer experience and streamlines support.<\/span> I\u2019ve compiled 20 of my favorite knowledge base examples so you can learn from the best.<\/p>\n

\n<\/a> <\/p>\n

Help Desk Knowledge Base Examples<\/strong><\/h2>\n

1. <\/strong>HubSpot<\/strong><\/h3>\n

Since you\u2019re on the HubSpot<\/a> website (welcome!), you probably know a little about what we do. If you arrived here from a Google search, here\u2019s the quick rundown: HubSpot is a customer relationship management<\/a> (CRM) platform that provides a suite of tools to help businesses grow by putting customers first. Whatever tool or hub (e.g., marketing, sales, or operations) you\u2019re interested in, the HubSpot Knowledge Base is the best place to learn about it.<\/p>\n

It\u2019s packed with step-by-step guides, documentation, and troubleshooting articles to ensure your success with the platform.<\/p>\n

\"hubspot<\/a><\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: HubSpot Knowledge Base<\/a> makes finding the information I need easy. I love exploring the handy search bar, the quick list of all product\/service categories, and even the glossary. I especially like that each article features detailed screenshots and instructions, so I never get lost.<\/p>\n

I also like how the AI HubBot assists in summarizing answers and linking to more detailed documentation to solve customer queries.<\/p>\n

\"hubspot\u2019s<\/p>\n

Pro tip: <\/strong>HubSpot\u2019s knowledge base software<\/a> can help you quickly create a searchable knowledge base that empowers your customers to find the answers they need.<\/p>\n

2. Slack<\/strong><\/h3>\n

Slack<\/a> is a workplace messaging app used by 77 Fortune 100 companies, but it\u2019s not just for big corporations. My band, Juice<\/a>, uses Slack daily to communicate, share ideas, and plan everything from rehearsals to tours. If I ever run into an issue with Slack, there\u2019s only one place I\u2019m going: the Slack knowledge base.<\/p>\n

\"slack<\/p>\n

Source<\/em><\/a><\/p>\n

Slack\u2019s knowledge base features a prominent search bar and direct links to common troubleshooting topics. It also offers shortcuts that help users save time. For example, I just discovered that pressing the \u201cUp\u201d key allows me to edit my previous message.<\/p>\n

What I like<\/strong>: I find Slack intuitive, so I rarely use the knowledge base. When I do, I appreciate the powerful search function and high-quality video guides.<\/p>\n

3. Confluence<\/strong><\/h3>\n

As a collaboration and knowledge-sharing tool for companies, you\u2019d imagine that Confluence\u2019s knowledge base<\/a> would be a masterclass in knowledge organization. Spoiler alert: It is.<\/p>\n

\"confluence<\/p>\n

Source<\/em><\/a><\/p>\n

If you\u2019re considering using Confluence to create your knowledge base, you must visit this Resource Center. You\u2019ll see great examples and learn the steps and best practices for building a knowledge base.<\/p>\n

Beyond the clear and helpful main page, you\u2019ll find detailed documentation, step-by-step guides, and plenty of high-quality GIFs and images to make the technical details more digestible. I enjoy the wealth of video examples that Confluence has for topics like team collaboration and getting started, as well as demos for all the products\u2019 different use cases.<\/p>\n

What I like<\/strong>: Confluence\u2019s knowledge base is an excellent example of how marketing efforts can fit into an information site. It adds customer success stories alongside easy-to-access demo videos and product guides to reel you in.<\/p>\n

4. Apple<\/strong><\/h3>\n

When something goes wrong with my iPhone, my first stop is Apple\u2019s knowledge base<\/a>. It features extensive step-by-step troubleshooting guides, detailed FAQs, and YouTube video tutorials with subtitles for enhanced accessibility. If I can\u2019t find what I\u2019m looking for, the knowledge base conveniently directs me to human support.<\/p>\n

\"apple<\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: Apple offers a dedicated support app, which is super convenient for me as an iPhone user and mobile app enthusiast. The app provides helpful videos related to all Apple products and automatically links all your Apple devices so you can quickly file support claims.<\/p>\n

5. Amplitude<\/strong><\/h3>\n

Amplitude<\/a> aims to make digital analytics accessible to every business, and its knowledge base plays a prominent role in making that a reality.<\/p>\n

\"amplitude<\/p>\n

Source<\/em><\/a><\/p>\n

Amplitude\u2019s help desk knowledge base has a user-friendly layout that\u2019s easy to navigate, providing a great customer experience. If you\u2019re new to this platform, the \u201cStart Here\u201d<\/strong> section is the ultimate guide to get you up and running. They also offer a helpful \u201cPopular Content\u201d section on their homepage that intelligently displays the most viewed articles.<\/p>\n

What I like<\/strong>: The search bar on Amplitude\u2019s knowledge base is more than just your average search bar. It\u2019s AI-powered and remarkably fast. I like that it displays search results in a scrollable pop-up window instead of bringing you to a new page to display the results.<\/p>\n

\"amplitude<\/p>\n

Source<\/em><\/a><\/p>\n

6. Whale<\/strong><\/h3>\n

Whale<\/a> is an AI-powered knowledge base and training tool designed for scaling companies. Its AI assistant helps you create your knowledge base in seconds, and its complete suite of process documentation tools enables you to easily develop high-quality documentation.<\/p>\n

\"whale<\/p>\n

Source<\/em><\/a><\/p>\n

Beyond the intuitive and user-friendly web and mobile app, when you dive in, you\u2019ll find the Whale Universe containing all the information you need to guide you through setting up your knowledge base. It has automated workflows so you can easily share information with colleagues.<\/p>\n

I love their Chrome extension, which surfaces knowledge directly within the apps you are using, saving you valuable time.<\/p>\n

What I like:<\/strong> Whale\u2019s knowledge base is a stellar example of how seamless integration of AI can enhance information management. The ease of use is remarkable \u2014 you can get started in seconds. Additionally, Whale provides easy-to-use templates, comprehensive product guides and training, and engaging customer success stories to keep you informed and motivated.<\/p>\n

7. Airbnb<\/strong><\/h3>\n

Love it or hate it, Airbnb<\/a> is a powerhouse in the travel industry, and its knowledge base reflects that dominance. Using Airbnb\u2019s knowledge base, you can find answers to common questions for both guests and hosts.<\/p>\n

\"airbnb<\/p>\n

Source<\/em><\/a><\/p>\n

I played around with the knowledge base and was impressed with how personalized it is. When I clicked on the search bar, top articles appeared as suggestions, and the list changed depending on whether I was a guest or a host.<\/p>\n

What I like:<\/strong> Airbnb prominently displays in-depth content related to anti-discrimination and accessibility policies, tips for avoiding scams, and advice on what to do in an emergency. I like Airbnb\u2019s focus on safety and inclusion because it reflects the company\u2019s core values while remaining a helpful support resource.<\/p>\n

8. 1Password<\/strong><\/h3>\n

1Password<\/a> is one of the industry\u2019s most trusted password managers, with over 100,000 businesses and millions of customers relying on it to keep their data secure. If you\u2019re just starting, you\u2019ll find everything you need once you hit the \u201cStart Here\u201d button.<\/p>\n

For more experienced users, the knowledge base offers valuable tips on getting the most from 1Password, like using apps, browser extensions, and vaults.<\/p>\n

\"1password<\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: 1Password offers a variety of support tools. They have a comprehensive knowledge base, a friendly AI assistant, and a customer-driven, professionally moderated support community where users can connect and discuss support issues and best practices. They even give one another a heads-up about potential phishing scams.<\/p>\n

9. Canva<\/strong><\/h3>\n

With over 170 million active users, Canva is one of the most popular design platforms in the world, and its knowledge base supports that. With so many users, a comprehensive knowledge base and extensive documentation are necessary. Otherwise, their support team would be completely inundated.<\/p>\n

\"canva<\/p>\n

Source<\/em><\/a><\/p>\n

Using Canva\u2019s knowledge base, I could quickly browse documentation by topic. Comprehensive, well-organized documentation supports everything from account settings to downloading and saving projects and using Canva\u2019s editing and design tools.<\/p>\n

While Canva\u2019s product is simple to use, it\u2019s actually quite complex regarding available features, so I was impressed by the thoroughness of its documentation.<\/p>\n

What I like<\/strong>: Canva\u2019s Design School<\/a> provides thousands of tutorials to help customers learn design fundamentals, significantly enhancing customer success and making great design accessible to everyone.<\/p>\n

10. Google<\/strong><\/h3>\n

Google\u2019s extensive knowledge base<\/a> supports the company\u2019s various products and services.<\/p>\n

\"google<\/p>\n

Source<\/em><\/a><\/p>\n

Instead of a table of contents, the knowledge base displays icons for each Google product and service (e.g., Chrome, Gmail, YouTube, etc). I poked around the knowledge base and found it intuitive. Clicking on an icon brings you to a list of the most popular articles, followed by more neatly organized help topics in drop-down lists.<\/p>\n

As you\u2019d expect from Google, all their help documentation is searchable via a high-powered search bar that immediately populates with relevant articles based on your search terms. If you can\u2019t find what you\u2019re looking for, Google also offers robust community support where users can ask questions directly and receive replies from Google team members and other customers.<\/p>\n

\"google<\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: Google\u2019s support homepage is on-brand with its minimal, uncluttered, yet whimsical design. Despite Google\u2019s extensive number of products, I could hone in on whatever I was looking for in just a few clicks.<\/p>\n

11. Netflix<\/strong><\/h3>\n

I usually have no issues with Netflix, so I rarely need to check their knowledge base. If my TV binge session is interrupted by technical issues, I can typically fix it by refreshing my browser or turning my TV off and then on again.<\/p>\n

When I do need to look up Netflix support<\/a>, it\u2019s usually because I suspect someone is sharing my password or using Netflix on too many devices (I\u2019m innocent, Netflix!).<\/p>\n

\"netflix<\/p>\n

Source<\/em><\/a><\/p>\n

I noticed that the account and billing section is high on the knowledge base, which makes sense; it\u2019s the only section I need to read. Once you click a section heading, you\u2019ll find a drop-down list of helpful explainer articles.<\/p>\n

Personally, I\u2019d like to see snippets of these articles displayed here, but I don\u2019t have any significant issues with the bare-bones layout. It makes sense, considering the straightforward nature of Netflix\u2019s product.<\/p>\n

What I like<\/strong>: I appreciate that a section of Netflix\u2019s knowledge base lets me suggest TV shows or movies. It means I can hold out a tiny<\/em> bit of hope that they\u2019ll take my suggestions and add my favorite content to their library.<\/p>\n

12. OpenAI<\/strong><\/h3>\n

Open AI<\/a>, the company behind ChatGPT, has a solid knowledge base primarily dedicated to account information and using ChatGPT effectively. As you might expect, OpenAI integrates an AI chatbot into its knowledge base to provide quick answers.<\/p>\n

\"openai<\/p>\n

Source<\/em><\/a><\/p>\n

When I browsed some knowledge base articles, I was impressed to see that they had recently been updated. The knowledge base intelligently suggests related articles to the one being viewed, which is helpful in quickly browsing the documentation.<\/p>\n

What I like<\/strong>: OpenAI\u2019s knowledge base is transparent about ChatGPT\u2019s limitations, including its Western bias and the fact that it can be very convincing<\/em> while providing incorrect information. I think new users should study ChatGPT\u2019s knowledge base to ensure they\u2019re using the tool effectively.<\/p>\n

13. Asana<\/strong><\/h3>\n

Asana<\/a> is a work management platform with workflow automation and project management features. Its knowledge base has a clean layout with lots of whitespace and offers extensive video tutorials to help you learn the basics of Asana in minutes.<\/p>\n

\"asana<\/p>\n

Source<\/em><\/a><\/p>\n

Asana provides helpful use cases, screenshot-assisted help articles (I love these!), and even courses on the product, including self-paced, pre-recorded, and live training. Asana also features a helpful AI chatbot to assist in surfacing appropriate knowledge base articles. Unfortunately, it didn\u2019t seem enthused that I was writing an article about it:<\/p>\n

\"asana<\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: The explainer videos in Asana\u2019s knowledge base balance a funny and informative tone. Even if you don\u2019t plan on using Asana, check out these videos to see how knowledge bases can have real entertainment value.<\/p>\n

14. Dropbox<\/strong><\/h3>\n

If you\u2019re among the 700+ million people who use Dropbox<\/a>, you might have used its knowledge base to solve common issues like syncing, sharing, and organizing your files.<\/p>\n

\"dropbox<\/p>\n

Source<\/em><\/a><\/p>\n

Like many of the best knowledge bases, Dropbox features a prominent search bar at the top of the page. When I clicked into the search bar, it popped up with what I can only assume are the most popular support inquiries.<\/p>\n

\"dropbox<\/p>\n

Source<\/em><\/a><\/p>\n

What I like<\/strong>: This knowledge base prominently features the Dropbox Community Forum, which I\u2019m a big fan of. It has specific groups for beginners, photographers, and musicians \u2014 shout out to Community Manager Graham for some great posts on music-related topics.<\/p>\n

15. Notion<\/strong><\/h3>\n

\"notion<\/p>\n

Source<\/em><\/a><\/p>\n

Notion\u2019s knowledge base<\/a> provides extensive resources for getting the most out of the platform\u2019s features. I like their Guides section, which contains many helpful articles for learning new ways to use Notion, replete with detailed screenshots and GIFs that break down step-by-step guides into easily digestible snippets.<\/p>\n

I found Notion\u2019s help center well-organized, attractive, and intuitive. I like how the content is separated into three blocks at the top of the page for Reference, Guides, and API documentation, making it easy to dive right into whatever you need help with.<\/p>\n

What I like<\/strong>: I like the Notion Academy, which offers curated learning pathways for getting started with Notion and taking advantage of custom solutions for everyday use cases. If I used Notion for my business, I would first devour all the content in the Notion Academy to ensure I was familiar with the product and its various capabilities.<\/p>\n

16. Nuclino<\/strong><\/h3>\n

\"nuclino<\/p>\n

Source<\/em><\/a><\/p>\n

Nuclino is a collaborative knowledge management platform that helps teams manage and organize information in real time. Their knowledge base reflects the product\u2019s ethos by providing clear, well-organized guides in a modern, minimalist interface.<\/p>\n

I like how each product category is represented by a card on the home page of the Nuclino knowledge base. I also tested out the search bar and found it to be quick and powerful:<\/p>\n

\"nuclino<\/p>\n

Source<\/em><\/a><\/p>\n

I like how articles related to your search term immediately pop up when you start typing. You can even scroll down to reveal the complete list of help documentation containing your search terms without leaving the page you\u2019re on.<\/p>\n

What I like<\/strong>: Nuclino\u2019s knowledge base is clean and easy to navigate. I love the \u201cGet Started<\/a>\u201d card on the homepage, which brings you to a comprehensive document with video tutorials, screenshots, and templates so you can hit the ground running with their product.<\/p>\n

17. Shopify<\/strong><\/h3>\n

\"shopify<\/p>\n

Source<\/em><\/a><\/p>\n

Shopify is a dominant ecommerce platform with a knowledge base<\/a> to back it up. Shopify\u2019s help center prominently features an AI-powered assistant that excels at processing natural language inquiries and providing appropriate help articles in response.<\/p>\n

It also features a search function, but unfortunately, it doesn\u2019t automatically populate with articles related to your search term. You\u2019ll need to type in your search term and press \u201cEnter\u201d to view your search results. Crazy, I know.<\/p>\n

What I like<\/strong>: The resources tab at the top of the knowledge base lets users browse by the type of support content they\u2019d like to view. Shopify offers webinars, business courses, a community forum, and even a Shopify Academy YouTube channel with extensive video tutorials and how-to guides.<\/p>\n

18. Intercom<\/strong><\/h3>\n

\"intercom<\/p>\n

Source<\/em><\/a><\/p>\n

Intercom is a customer communication platform that offers extensive live chat and AI bot functionalities. Intercom\u2019s knowledge base is pleasing to look at and features a prominent search bar at the top of the page.<\/p>\n

When I started typing in the search bar, related articles immediately popped up, which I liked. I also liked that the search bar prompted me to ask Fin, their AI agent, the question I was typing up:<\/p>\n

\"intercom<\/p>\n

I think that is a helpful feature of the knowledge base that could encourage AI adoption amongst users who aren\u2019t as inclined to click on the little message bubble in the bottom right corner of the screen.<\/p>\n

What I like<\/strong>: Intercom\u2019s knowledge base is well-organized and comprehensive. I like that it features a \u201cGet the most out of Intercom\u201d section at the top with links to popular help articles, and I\u2019m always a fan of breaking down help topics into enticingly clickable cards.<\/p>\n

19. Squarespace<\/strong><\/h3>\n

\"squarespace<\/p>\n

Source<\/em><\/a><\/p>\n

Squarespace Help Center is a top-notch knowledge base with detailed guides, videos, and documentation for all of Squarespace\u2019s features and products. I like the highly functional search bar at the top of the page and the cards below that break down popular articles by product.<\/p>\n

I use Squarespace for multiple websites and am familiar with their support resources. Specifically, I\u2019ve found the Squarespace community forum<\/a> to be an invaluable resource.<\/p>\n

I remember when I was setting up my personal website, I had some kind of issue with my SSL certificates not being available. I honestly don\u2019t remember the problem, but I solved it by referencing a community forum post where someone else overcame the same issue.<\/p>\n

What I like<\/strong>: Squarespace\u2019s community forum is highly active. Its dedicated base of super users constantly posts and helps one another out. That\u2019s especially true for the \u201cCustomize with code\u201d section of the forum, where users can discuss advanced editing with HTML, CSS, and JavaScript. It\u2019s teeming with helpful troubleshooting threads and code examples. I also love its leaderboard<\/a> of top forum contributors (shout out, paul2009).<\/p>\n

20. Spotify<\/strong><\/h3>\n

\"spotify<\/p>\n

Source<\/em><\/a><\/p>\n

As a musician, Spotify is close to home for me. My band\u2019s music is on there, and it always trips me out to know people are streaming our stuff<\/a> as I write this. But I digress. If you ever have an issue with the platform, Spotify\u2019s knowledge base is the place to go.<\/p>\n

Spotify\u2019s product is more straightforward than the business apps and platforms discussed above. Most of the time, when I have a problem with streaming on Spotify, I just need to reset my router.<\/p>\n

Still, Spotify\u2019s knowledge base is an excellent example of a consumer-focused help center that gives you everything you need to know about the platform in an easily digestible format.<\/p>\n

It\u2019s a simple page design with a search bar and six dropdown menus for each category of support-related questions you might encounter. If you can\u2019t find what you\u2019re looking for there, there\u2019s also a \u201cQuick help\u201d section with popular articles and a community forum where Spotify users around the globe can pitch in to help each other out.<\/p>\n

What I like<\/strong>: Spotify\u2019s community forum has an Ideas page<\/a> where users can suggest new products and features directly to the Spotify team. I love that you can browse popular and trending idea suggestions and see which ones develop into real app features.<\/p>\n

<\/a> <\/p>\n

Stay Relevant With Tech Trends<\/strong><\/h2>\n

In my help desk knowledge base examples, you might have noticed that many companies use AI chatbots to share knowledge \u2014 this is no coincidence. Businesses are reworking their knowledge bases in response to technological advancements, making them much easier to manage and navigate.<\/p>\n

While I think AI is an excellent addition to knowledge bases, it\u2019s no substitute for expert-backed content. Ideally, AI should complement rather than replace your support team. It\u2019s super helpful in surfacing articles in your documentation, but it doesn\u2019t replace an actual human support rep who can provide answers and empathy when customers need it most.<\/p>\n

When creating a knowledge base of your own, consider adding these key elements that I\u2019ve noticed amongst all my help desk knowledge base examples:<\/p>\n